Agree on the essentials
Record guest count, event format, geography, timing, and access requirements before researching. Identify which requirements are firm and which can move. That makes it easier to explain why a venue makes the shortlist.
Compare the same things
Use consistent questions for each venue: which spaces fit the brief, what still needs confirmation, and what could affect production? Keep supporting references alongside your notes so another team member can continue the conversation.
Show the spaces that matter
A presentation should help the client picture their event. Select relevant rooms and images rather than including every available photo. Venue Tour lets a team curate rooms and photos into a named presentation.
Close with the next step
Distinguish research from confirmed availability or a booked space. Summarize the questions to resolve with each venue, who will follow up, and what the client needs to decide next.